The same questions, at all hours

"We answer the same questions ten times a day: opening hours, prices, lead times, availability." These requests come in by email, by phone or through your website, often outside office hours, when nobody is there to reply.

A customer who waits until the next day for an answer may go elsewhere. And every simple question handled by hand takes your team's time away from the requests that truly need their expertise.

This use case fits businesses that receive many similar questions through their website or by email, and want to offer a quick answer without adding staff.

An instant answer, and a person when needed

Before

  • Repetitive questions handled one at a time
  • Evening requests left unanswered until the next day
  • Appointments set through back-and-forth emails
  • Poorly qualified requests that eat up the team's time

After

  • Answers to common questions from your own content
  • Available day and night, in English and French
  • Appointments booked right in the conversation
  • Requests qualified, then handed to a person when needed
  1. Gather your contentWe start from your web pages, your documents and the questions your customers actually ask.
  2. Define the chatbot's roleWe agree with you on what it can answer, which information to collect, and when it should hand over to a person.
  3. Connect it to your toolsThe chatbot is installed on your website and linked to your calendar or CRM for bookings and request tracking.
  4. Test and improveWe test it with real questions, then adjust its answers based on what your customers ask.

Connected to your tools

The chatbot draws on your content and sends requests to where your team already works, for example your CRM or your email. The AI technology is chosen based on your needs and your confidentiality requirements: we are vendor-independent.

What's included

  • Preparing the content the chatbot relies on
  • Defining answers, qualifying questions and hand-offs to a person
  • Installation on your website and connection to your tools
  • English and French support
  • Adjustments based on real conversations

If the chatbot collects names or email addresses, this must be disclosed in your privacy policy, in line with Quebec's Law 25. We take it into account from the design stage.

How it unfolds

The free efficiency analysis lets us check whether a chatbot meets a real need in your business and which questions it should handle first.

Frequently asked questions

Can the chatbot make up answers?

It is set up to answer from your own content and to hand over to a person when it doesn't have the answer.

Does it speak English and French?

Yes, it replies in your customer's language.

What happens with a complex request?

The chatbot collects the useful details and passes the request to your team, who take over the conversation.

Do we need to rebuild our website?

No. The chatbot is added to your existing site.

Can the chatbot book appointments?

Yes. Connected to your calendar, it offers available slots and confirms the appointment right in the conversation.

Related pages

This automation is often step one. See how we automate an entire operation.

Are your customers waiting for an answer?

A free analysis of about one hour and a prioritized roadmap, at no cost and with no commitment.

Request my free analysis